Compliance Tracker 365 reports include fields related to the reader, the content, and the read details.
Some fields are actionable, allowing feedback to be reviewed or reads to be revoked.
Not all fields appear in every report, and certain fields must be shown together for functionality.
Below is the full list of report fields, organized alphabetically:
📑 Report Fields
| Field name | Description |
|---|---|
| City | City of the reader. Populated by CT365 Management Solution from Microsoft Entra ID. |
| Company | Company of the reader. Populated by CT365 Management Solution from Microsoft Entra ID. |
| Compliance status | Compliance status of the read. Updated to Compliant, Non-compliant, Non-compliant by date, Non-compliant by version, or Other Read when “Compliance Data Loaded.” |
| Country | Country of the reader. Populated by CT365 Management Solution from Microsoft Entra ID. |
| Department | Department of the reader. Populated by CT365 Management Solution from Microsoft Entra ID. |
| Email address of the reader. | |
| Feedback | Feedback tracker text. |
| Hire Date | Hire date of the reader from their profile. Populated by CT365 Management Solution from Microsoft Entra ID. |
| Job title | Job title of the reader. Populated by CT365 Management Solution from Microsoft Entra ID. |
| Library name | Name of the library containing the content. |
| Links | Links to File, User, and File reports. Visible when Name and Title are included in the row. |
| Log history | SharePoint version number from the Read Log. Populated for read entries only. |
| Manager | Manager of the reader. Populated by CT365 Management Solution from Microsoft Entra ID. |
| Mandatory term | First mandatory term match between content and profile. |
| Name | Name of the person reading or viewing content. |
| Office | Office of the reader, taken from their profile. Populated by CT365 Management Solution from Microsoft Entra ID. |
| Profile status | Indicates if the profile is Active (terms assigned) or Inactive (no terms assigned). |
| Quiz score | Score value from the quiz. |
| Quiz status | Indicates if the person Passed or Failed the quiz. |
| Rating | Feedback tracker rating value. |
| Read version | Version number of the content read. |
| Refresher days | Refresher days value from tracker properties. |
| Reviewed by | Displays who reviewed the feedback. |
| Revoke | Button to revoke a read. Requires Name or Email, Title, and Compliance Status fields in the report rows, with status set to Compliant. |
| Site name | Display name of the site where the content is tracked. |
| Site URL | URL of the site where the content is tracked. |
| Title | Title of the page or document. If blank, the file name is displayed. |
| Track date | Date the read or view was tracked (local format). |
| Track day | Day of the month the read or view was tracked. |
| Track duration | Duration of the read/view in seconds. Views record active time in the browser tab; reads record the entire time the tab was open. |
| Track hour | Hour the read or view was tracked (24-hour format). |
| Track month | Month the read or view was tracked (3-letter format). |
| Track time | Time the read or view was tracked (local time). |
| Track year | Year the read or view was tracked. |
| Tracker type | Tracker type from tracker properties. |
| Tracker version | Version number from tracker properties. |
| Web browser | Web browser used to read content. |
🔘 Field Buttons
| Field name | Description |
|---|---|
| Review | Button to update Reviewed by in Feedback. Visible only when Reviewed by is present and set to Pending. |
| Revoke | Button to Revoke a Compliant read. Requires Name or Email, Title, and Compliance Status fields in the row, with status set to Compliant. Revoked content is flagged as Non-compliant by version. Revoked entries are added back to My Reads daily or via a full/delta refresh. |